Scheduling,
made easy

Simplify and automate tutoring operations with our advanced scheduling features
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Flexible scheduling, built for education

Organize your lessons, plan content, record attendance, and track student progress - all in a single platform
Streamlined Operations
📅 Single and Recurring Events
One-off class on Friday? Classes every Monday and Thursday at 3pm? Manage both within a single platform.
🏫 Offline and Online Events
Support in-person and online tutoring events from the same system.
🔐 Audit Logs
Access detailed logs of every event and cohort change, so you always know what’s been updated and by whom.
🚫 Transparent Cancellation Tracking
Keep a complete record of all event cancellations, stored right alongside your attendance logs.
🔔 Decline notifications
Admins are alerted when a teacher can no longer attend a scheduled event.
📊 Live Attendance at a Glance
Quickly see who attended and who missed class from Schedule.
⚡Fast, Powerful, Filtering
Sort, search, and filter profiles, events, and Spaces with precision to find exactly what you need in seconds.
🌎 Timezone Support
Don't worry again about Daylight Savings Changes or PST vs. EST. We've got you covered.
🧾 Class-Ready Every Time
Attach lesson notes or resources to events in advance, so everything is ready before class begins.
🔗 Only One Link
No more hunting for the Space link. Use one permanent link and we’ll send you to to the right Space automatically.
🕒 Avoid Overrun with Timers
Stay on schedule with built-in countdown timers in every Space. Configure time extensions when needed.
↩️ Undoable Actions
Undo cancellations and scheduling changes with a complete audit trail and without data loss.
🔁 One-Click Reassignment
Instantly reassign students or teachers in no-show cases to keep schedules running smoothly.
✅ Approval Flows
Bulk scheduling actions require sign-off to prevent accidental publishing.
⏱️ Custom Late Thresholds (Soon)
Set custom lateness thresholds for students and teachers.
AI Powered Insights
🗣️ Engagement Analytics
Track student speaking time, turn-taking, and engagement patterns across sessions.
📝 Diarized Transcripts & Summaries
Best-in-class diarized transcripts available for each call for post-session analysis
🎓 Automated Grading
Bulk-evaluate student work and surface strengths, gaps, and next-step recommendations.
📵 On-Device Nudity Detection
Flag nudity risks on-device, without sending sensitive frames to the cloud.
🎯 Post-Session Coaching
Measure teacher performance, spot patterns, and generate coaching insights automatically.
🧩 Rubric Customization
Create and apply custom coaching rubrics to match your district or institutional standards.
🛡️ Safeguarding (Coming Soon)
Get alerts for key triggers, from profanity in chat or spoken audio to self-harm signals.
✅ Session Adherence (Coming Soon)
Automatic checks against your standards with clear reporting on what was missed.
✂️ Shareable Snippets (Coming Soon)
Auto-create snippets of key moments to share with parents, students, or admins.
🛰️ Control Center (Coming Soon)
Unified visibility into alerts, adherence, and performance trends - across every Space.
🔎 Ask Your Data (Coming Soon)
Ask questions like “Who spoke least this week?” and get reporting aggregated across all your Spaces.

Track progress and create reports

Understand how attendance and engagement are changing over time. Drill down to particular sites or students.
Admin friendly
🔄 Cross-Institution Visibility
Allow admins across your organization to view and edit any event for smoother collaboration
🔐 Out-of-the-Box Compliance
FERPA, COPPA, GDPR, SOC2, and HIPAA compliant. Additional compliance possible on request.
🎛 Make it your Platform
Toggle-off features to match how your institution manages its operations.
📂 Import your students
Already have a list of students? Easily integrate them to Pencil Spaces by uploading a spreadsheet
⬇️ Export your data
Download reports as CSV or extract any data via our flexible data export APIs
📁 Integrate your Content
Import content from shared folders, including Google Drive and OneDrive
👥 Rostering (Coming Soon)
Automate roster provisioning by syncing with district LMS systems.
Built for developers
🧩 Custom Development
Need something bespoke? Our team can build and ship it to match your requirements.
🎥 Exportable Video Recordings
Get recordings, diarized transcripts, and AI insights within 10 minutes after calls end. Export via API.
🔔 Live Events and Webhooks
Subscribe to real-time activity in and around a Space via your local embed or via webhooks.
🔗 APIs for Everything
40+ APIs for seamless integration between Pencil Spaces and your other internal systems.
🛠️ Custom Applications
Build collaborative experiences in a few lines of code. Customize available apps for teachers and students.
🧭 In-Space Sidebar (Coming Soon)
Show an in-Space Sidebar that can update automatically based on activitiy inside the Space
📦 Content APIs (Coming Soon)
Programmatically import files, text, and apps directly into a Space.

Smart institution management

No more spreadsheets. Keep track of all your institution's data, including schedules, feedback, and more in one place.
“The most interactive learning experience out there!”
“It's fantastic!”
“Actually designed for educators.”
“The most interactive learning experience out there!”
“It's fantastic!”
“Actually designed for educators.”
“Thanks for the ultimate whiteboard.”
“Intuitive, from the moment I started”
“Simply phenomenal.”
“I've worked with many platforms - Pencil Spaces stands out!”
“Thanks for the ultimate whiteboard.”
“Intuitive, from the moment I started”
“Simply phenomenal.”
“I've worked with many platforms - Pencil Spaces stands out!”

Find your ideal tutoring Space with Pencil Spaces